What is Event Planning?

Event planning is the process of planning a festival, ceremony, competition, party, concert, or convention. Event planning can include budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits (alcohol permits, insurance licenses, etc), coordinating transportation and parking, developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), and arranging decor, event support and security, catering, emergency plans, aid stations, and cleanup. Event management is the application of project management to this process.
The industry now includes events of all sizes from the Olympics down to a breakfast meeting for ten business people. Many industries, charitable organizations, and interest groups will hold events of some size in order to market themselves, build business relationships, raise money or celebrate.

Who is a wedding planner?

A wedding planner is a professional who assists with the design, planning and management of a client's wedding. Weddings are significant events in people's lives and as such, couples are often willing to spend considerable sums of money to ensure that their weddings are well-organized. Wedding planners are often used by couples who work long hours and have little spare time available for sourcing and managing wedding venues and wedding suppliers.
Professional wedding planners are based worldwide but the industry is largest in the USA, western Europe and China.Various wedding planning courses are available to those who wish to pursue the career.
Planners generally charge either a percentage of the total wedding cost. Planners are also popular with couples planning a destination wedding, where the documentation and paperwork can be complicated. Any country where a wedding is held requires different procedures depending on the nationality of each the bride and the groom. For instance, US citizens marrying in Italy require a Nulla Osta (affidavit sworn in front of the US consulate in Italy), plus an Atto Notorio (sworn in front of the Italian consulate in the US or at a court in Italy), and legalization of the above. Some countries instead have agreements and the couple can get their No Impediment forms from their local registrar and have it translated by the consulate in the country of the wedding. A local wedding planner can take care of the different procedures.

The services of a wedding planner can include:

  • Interviewing the couple and the parents to identify their needs.
  • Budget preparation
  • Event design and styling
  • Planning detailed checklist (from about a year in advance to a few days after the wedding)
  • Attendee list preparation
  • Identification of event venues (hotels, wedding manor etc.)
  • Identifying and hiring of wedding professionals and service providers (caterers, photographers, videographers, beautician, florists, bakers etc.), and preparation and execution of contracts.
  • Procurement of customized decorations such as a journey map
  • Coordination of deliveries/services on the wedding day.
  • Have a back-up plan in the event of a disaster.
  • Manages the schedule, often with software.
  • Assist and prepare legal documentation and translations - especially for destination weddings